Message to OSC Coaches Email Switch

We at Oakville Soccer are making a transition away from our current email provider to Microsoft 365. This will provide a better user experience for our coaches and staff. This change will take place on Thursday December 15 2022 at 11:00 PM.

We will be sending over a new password and login instructions which will be used to login to the new Microsoft 365 email. This will be sent over the next two weeks.

Your current emails will be deleted January 31 2023 at 11:00pm and in order to save those emails you must backup your email using an application like Outlook or Mac Mail.

To view your current emails please login to

Please note that we will NOT be copying anyone’s email over to the new 0365 email service.

To backup and keep your current email please add your email account to Outlook or Mac Mail and then run a full archive of all your email to your local computer. If this task is not completed by January 31 2023 at 11:00 PM then all emails will be lost.


  1. Click File, then Info and the Add Account button.
  2. Enter email address and Select Advanced options then Let Me setup my account manually and click on Connect.
  3. Select IMAP and enter password then click connect.
  4. Incoming mail server: – Encryption Method: SSL/TLS – Port: 993
  5. Outgoing mail server: – Encryption Method: SSL/TLS – Port: 465 (Apple: 587)
  6. Click Next.

Run Archive in Outlook:

  1. In Outlook 2013: Click File > Info > Cleanup Tools > Archive.
    1. In Outlook 2016: Click File > Info > Tools > Clean up old items
  2. Click the Archive this folder and all subfolders option, and choose the folder you want to archive.
  3. Under Archive items older than, enter a date.
  4. You can create multiple .pst files if you want to archive some folders using different settings. For example, you may want to keep items in your Sent folder longer than items in your Inbox folder.
  5. Check the Include items with “Do not AutoArchive” checked box to archive individual items that are excluded from automatic archiving. This option doesn't remove that exclusion from these items, but instead ignores the Do not AutoArchive setting for this archive only.
  6. Click OK.

Mac Mail

  1. On your Mac open Mail.
  2. Click on Mail > Add Account.
  3. A window will open with the iCloud, Exchange and other options and Other Mail Account…
  4. Select Other Mail Account…
  5. Click on Continue.
  6. Now add your Email Address and Password and click Sign In.
  7. You will see details such as Account Type and Incoming Mail Server and Outgoing Mail Server. If you have to enter the settings manually, choose IMAP
  8. Add the Incoming Mail Server and Outgoing Mail Server details
    1. Incoming mail server: – Encryption Method: SSL/TLS – Port: 993
    2. Outgoing mail server: – Encryption Method: SSL/TLS – Port: 465 (Apple: 587)
  9. Tap Save.

Archive Emails on Mac Mail

  1. Start Apple Mail and open the account that you want to save on the external hard drive.
  2. Select the folder and go to the Menu bar. Here click the Mailbox option. Then choose Export Mailbox.
  3. Click the Mailbox option. Then choose Export Mailbox
  4. Select the destination folder to save the MBOX file and save it there.

Once the emails are archived locally you can then add the new email account and move over any emails you require to keep on the new service.

If you have any issues or questions, you can submit a ticket here: