Dear Member,

NOTICE IS HEREBY GIVEN that the 2021 Annual General Meeting of the Oakville Soccer Club Inc. will be held virtually on Saturday, December 4, 2021 at 9:00 a.m. for the following purposes:

Please note:

1. The Oakville Soccer Club office is located at 1520 Pine Glen Road, Oakville, Ontario, L6M 4P4.

2. In accordance with section 7.6 of the OSC By-Laws, only voting members are entitled to be present at any general meeting of members although the OSC’s auditors, and any other person or entity may attend if required by law, any OSC By-law or the Act or if approved by the Chairperson or by the majority consent of the voting members present. Non voting members may participate on permission of the chairpersons of the meeting or by majority consent of the voting members present.

3. A voting member is described in section 6.2.1 of the OSC By-Laws. Voting Members (All must be over 18 years of age) shall have one (1) Vote each per ballot and shall include:

a) Members of the Board of Directors of the OSC;
b) The following volunteer officials of the OSC:

* House League convenors

* Representative team and House League team coaches, team officials, managers and assistants  

   (to a maximum of four (4) coaches, team officials, team managers or team assistants per team)

* Voting Committee Members

c) Any other person as admitted to voting membership by resolution of the Board.
d) Life Members - members who have been appointed by the Board for life in recognition of extraordinary contribution to the OSC. Such appointments may be made at any time and at the sole discretion of the Board. Life members are exempt from any registration fees or dues.

Voting members must submit their intention of attending the AGM to the OSC Secretary either by email (secretary@oakvillesoccer.ca) or by dropping off a sealed note at the Oakville Soccer Club office by 12:00 p.m. on Wednesday, December 1, 2021 To drop off your note in person, please email info@oakvillesoccer.ca to arrange a time as the offices of the Club remain closed to the public. You must include your full name and identify the subclass (as defined in Section 6.2.1) by which you shall be registered as a voting member. If applicable, please identify the age group and gender your membership is associated with.

4. Active members are eligible to register their intent to attend the AGM virtually with the Club secretary OR, they may appoint their vote to a proxy holder in accordance with the Oakville Soccer Club By-Law 7.8.

PLEASE NOTE:   The proxy will be invalid unless the proxy card has been signed and dated by the eligible appointing member as required by the Oakville Soccer Club By-Law 7.8. Click here for more information and a proxy card.

Active members may register their appointed proxy with the Oakville Soccer Club by the following means:

a) EMAIL: Completed proxy card received in PDF format at the Club Secretary’s email (secretary@oakvillesoccer.ca) no later than 12:00 p.m. on Wednesday, December 1, 2021.
b) DELIVER IN PERSON: Completed proxy card received and recorded at the Oakville Soccer Club office no later than 12:00 p.m. on Wednesday, December 1, 2021.Please email info@oakvillesoccer.ca to arrange a time to drop off a proxy card in person as the offices of the Oakville Soccer Club remain closed to the public at this time.
c) MAIL: Completed proxy card addressed to “Oakville Soccer Club, 1520 Pine Glen Road, Oakville, Ontario, L6M 4P4 Attn: Secretary” and post marked no later than Friday, November 26, 2021.

5. In terms of motions and questions from ‘voting members of record’, all requests must be submitted to the Secretary no later than 15 days in advance of the Annual General Meeting or by 12:00 p.m. on Thursday, November 19, 2021. You may either email your questions to secretary@oakvillesoccer.ca or drop off your questions at the Oakville Soccer Club office in a sealed envelope addressed to the Club Secretary. Please email info@oakvillesoccer.ca in order to arrange a time to drop off a sealed envelope as the offices of the Oakville Soccer Club remain closed to the public at this time.

6. Individuals interested in running for a position on the Board of Directors should read the OSC By-Laws, Section 3 related to Board of Directors, in particular: Article 3.2, Qualifications; 3.3, Election and Appointment of Directors; and 3.9, Nomination of Directors. Further information regarding nominations, including a Nomination Application Form with further detail regarding the skills/competencies required by the Board in its forthcoming term will be available on the Club’s website oakvillesoccer.ca. Interested individuals are invited to send a letter outlining his/her interest in running for the Board accompanying a completed Nominations Application Form to the Chairs of the Governance Committee at: nominations@oakvillesoccer.ca or by sealed mail at the Club office. Please email info@oakvillesoccer.ca to arrange a time to drop off sealed mail at the Club as the offices of the Oakville Soccer Club remain closed to the public at this time.

All candidate applications must be received by 12:00 p.m. on Monday, November 15, 2021. The slate of nominees will be published on the Club’s website on Friday, November 19, 2021. All properly nominated individuals will have their name listed on the ballots. Nominations are also possible from the floor at the AGM however the process requires a 2/3 majority vote as required by OSC By-Law, Article 3.10.4.

By Order of the Board,

Imdad Ali
Secretary
Oakville Soccer Club                               

Click here to RSVP

Click here for the 2021 Proxy Card

Proof of Vaccination Requirements & Procedure

As the Oakville Soccer Club prepares for Fall/Winter Indoor programming, the health and safety of our staff and community continues to be a top priority.

As you know, the Oakville Soccer Club operates out of the Pine Glen Soccer Centre, which is a Town of Oakville facility. As such, OSC will comply both with provincial direction as well as that of the Town’s Proof of Vaccination Program.

As of September 22, 2021, all individuals ages 12 years or older must provide identification and proof of full COVID-19 vaccination (or applicable medical exemption) to access the Pine Glen Soccer Centre indoor facility. This applies to, but is not limited to:

• All players aged 12 years and older that are participating in OSC program
• All players aged 12 years and older who are participating in a rental at the Pine Glen Soccer Centre
• All spectators aged 12 years and older
  **All players participating in OSC’s Fall Indoor House League and/or Skills Development Program(s) aged U6 and under must be accompanied by one parent/guardian at all sessions.
     All players U7+ can be dropped at their designated entry point so long as a contact phone number is provided and a parent/guardian remains in the vicinity of the Club.
• All coaches, match officials and program staff.

The Town of Oakville’s Proof of Vaccination Procedure for Select Settings exceeds the province’s proof of vaccination regulations by requiring individuals between 12 and 17 years of age participating in organized sports to show proof of vaccination, regardless of their purpose for attending.
 

Exemptions
Children under 12, who are currently unable to be vaccinated against COVID-19 are exempt. Individuals who are unable to receive the vaccine due to medical exemptions will be permitted entry if they fall under an exemption in the provincial public health orders.

Proof of vaccination requirements
Individuals are considered fully vaccinated after receiving the full series of a COVID-19 vaccine or combination of COVID-19 vaccines approved by the World Health Organization (e.g. two doses of a two-dose vaccine series, or one dose of a single-dose vaccine series, plus 14 days from last shot).

Proof of vaccination will be required at entry, along with photo identification, such as a driver’s licence or health card that has your full name and date of birth and will be checked by the Field Marshal. Please be prepared to show proof of vaccination each time you visit the Pine Glen Soccer Centre. You can print or download a vaccination receipt from the provincial booking portal or call the Provincial Vaccine Booking Line at 1-833-943-3900.  An enhanced digital vaccine receipt is expected from the Province of Ontario as of October 22.

Update (September 23): Youth born in 2009 (or earlier 13-17y) and registered for OSC programming will be allowed access facilities if they show proof of vaccination of their first or second shot, along with identification, up to October 31, 2021.  Note: youth in this category attending as spectators (or for any other purpose) are still required to show proof of FULL vaccination.

ADP/RDP/OPDL Players
Players registering for the 2021-22 ADP/OPDL/RDP Program who are aged 12 and older must be vaccinated. As soccer is a team sport, and training sessions and games are to be participated in by the team as a whole, players are required to attend all training sessions and do not have the option to only attend only training/games that do not take place at Pine Glen Soccer Centre.

Existing Health Protocols
Visitors are reminded that in addition to proof of vaccination, existing health and safety protocols remain in place including health screening, contact tracing, physical distancing, face coverings, and proper hygiene to prevent the spread of the virus.
Respectful behaviour is expected towards all OSC staff, visitors and volunteers in accordance with the Oakville Soccer Club’s Friendly Fan Policy and the Town’s Rzone Procedure. There will be a zero-tolerance policy in place for disrespectful behavior and/or language and any in violation of these policies will be subject to removal from the facility and further disciplinary action.

Program Refunds
If you are currently registered in an OSC’s Fall Indoor House League Program, Skill Development Program or the Fall/Winter Adult League and are unable to participate due to the vaccination requirements, you can withdraw from the program without penalty until September 28th, 2021 at 5:00 p.m. by emailing info@oakvillesoccer.ca and completing the required paperwork provided at that time.
Refunds will not be issued after September 28, 2021.
If you are a rental group and the Proof of Vaccination Procedure poses an issue for your group, please contact info@oakvillesoccer.ca by September 28, 2021.

Questions?
Please visit the Town of Oakville’s COVID-19 information page for more detailed information about the proof of vaccination requirements. To learn more about Ontario’s proof of vaccination program, please visit the provincial website for Frequently Asked Questions.
Additional support is available from the Club via email to info@oakvillesoccer.ca.

We appreciate your continued support.
Thank you for your understanding and cooperation.

Oakville Soccer Club

Updated October 7, 2021 @ 12:20 pm

Please be advised that the Town of Oakville has closed all grass fields for Thursday, July 8, 2021.

All games and practices scheduled today on grass fields are cancelled. All games and practices scheduled to take place on all weather turf fields will proceed as scheduled. 

All OSC programming will continue as scheduled on Friday, July 9, 2021.

We apologize for any inconvenience this may cause. 

The Board of Directors of the Oakville Soccer Club (OSC) is delighted to announce that Katryna Indewey is OSC’s new Executive Director (ED) effective May 17, 2021. Katryna emerged from a highly competitive selection process and becomes the first female OSC Executive Director.

Katryna joined OSC seven years ago as the Manager of Marketing & Communications and progressed to the level of Director on the leadership team. Since September 2020, Katryna has served as Senior Acting Director of OSC to provide interim leadership until the appointment of a new ED.

As Senior Acting Director, Katryna has been instrumental in the planning, contingency planning and pivots required by OSC’s leadership team to navigate the various restrictions relating to the COVID-19 pandemic. Katryna has worked tirelessly during this time with stakeholders, including OSC members, staff and volunteers, the Town of Oakville, soccer governance bodies, sponsors, suppliers and community organizations.

Katryna is a key liaison for OSC with regional soccer clubs, Ontario Soccer, Peel-Halton Soccer Association and Canada Soccer Association. She is a marketing and communications leader, both behind the scenes for OSC, and as a regular presenter, moderator and guest speaker on soccer-related issues on various platforms.

Katryna and the OSC staff team have played a crucial role in recent recognition and accomplishments, including three Ontario Soccer Gold Club Excellence Awards and the Canada Soccer National Youth Soccer Club Licence. She brings the insight of an insider and the fresh vision of a new leader on how OSC can continue to create a positive soccer experience and contribute to the Oakville and soccer communities.

We thank all stakeholders for their continuing unwavering support of the Oakville Soccer Club, especially in the circumstances of the last year, and look forward to working with Katryna in the years ahead. Please join us in congratulating Katryna on her new role as OSC Executive Director.

Thank you for your interest in OSC's Outdoor Recreational Soccer Programs! The Club is extremely excited for the 2021 Summer Outdoor Season, and is currently in the planning phase for all leagues and programs! 

OSC continues to monitor government mandates closely and will update the membership as we approach the Summer Season. A tentative registration period will open in early March. 

If you would like to be notified about programs and registration when additional information becomes available, please click here and complete the contact form.

We appreciate your patience as we continue to naviage this situation and look forward to seeing you all on the pitch soon.

Stay safe and take good care!